We are currently seeking a proactive and well-organized Office and Asset Manager to join our team at HSO. As an Office and Asset Manager, you will play a key role in ensuring that the office runs smoothly and efficiently, while supporting daily operations and creating a professional and well-structured working environment. 
 
About HSO 

At HSO, we’re more than a global IT consultancy, we’re a catalyst for innovation and growth. With over 2,800 professionals across 30+ countries, we help organizations transform their businesses through the power of Microsoft technologies. 

As a Microsoft Gold Certified Partner since 2002 and a proud member of the Microsoft Dynamics Inner Circle (top 1% of partners globally), we bring deep expertise in Dynamics 365, the Azure cloud platform, and our own industry-specific solutions. 

Our people are at the heart of everything we do. We foster a culture of collaboration, curiosity, and continuous learning, where every voice matters and every idea can spark change. 

With ambitious growth plans, both organically and through acquisitions, now is an exciting time to join HSO and shape the future of digital transformation on a global scale. 
 
 
Responsibilities: 

Office & Administrative Management 

• Manage and oversee all administrative activities and day-to-day office operations 

• Maintain office supplies and equipment inventory and coordinate ongoing maintenance 

• Develop and maintain standard operating procedures for archiving, record tracking, document tagging, and filing systems to ensure effective data and document management 

• Ensure a safe, clean, and well-organized office environment and collaborate with external stakeholders and service providers 

• Coordinate travel arrangements, meetings, and appointments for all employees, including tickets and visas when required, and ensure office and travel policies are followed and kept up to date 

• Act as Data Protection Officer, ensuring personal data of employees, customers, providers, and other individuals is processed in compliance with applicable data protection regulations 

• Process and distribute incoming and outgoing mail, packages, food orders, marketing materials, and deliveries 

• Participate in or lead the annual company inventory process 

• Coordinate and support office events and activities, including meetings, conferences, seminars, team-building events, and procurement of related materials 

• Greet and assist visitors, providing information and general support 

• Foster a positive and productive work environment 

• Maintain confidentiality and handle sensitive information with the highest level of discretion 

 
 
IT Equipment & Asset Management 

• Oversee the full lifecycle of company laptops and peripheral equipment (procurement, setup, deployment, maintenance, upgrades, returns, and disposal) 

• Coordinate with IT support teams to ensure timely onboarding, device imaging, and configuration 

• Maintain accurate hardware inventory using asset management tools 

• Conduct periodic audits of equipment usage and condition 

• Ensure devices comply with HSO’s Information Security and ISO/IEC standards 

• Manage equipment replacements, warranty claims, and vendor communication 

• Provide first-line support for basic hardware issues and escalate complex cases to IT 

Requirements: 

• University degree or equivalent 

• Proven experience in an Office Manager, Office Operations, or similar role 

• Proficiency in Microsoft Office suite, including Word, Excel, and Outlook 

• Strong organizational and time management skills 

• Excellent verbal and written communication skills 

• Ability to work independently and as part of a team 

• Attention to detail and accuracy 

• Positive and friendly attitude 

• Great people and interpersonal skills 

Benefits 

• Competitive salary and performance-based bonus 

• Private healthcare insurance 

• Flexible hybrid work model 

• Modern, centrally located office with a collaborative environment 

• Sports subscription (Sportmaster) 

• 23 days of vacation