Dynamics Deep Dive: D365 Finance and Operations 

Encountering the "Voucher ########. Employee to approve the line is not specified" error in D365 Finance & Operations (D365 F&O) can significantly disrupt your invoice journal posting process. This error occurs when a user doesn't have an associated employee record. To fix this, first, verify that each user is correctly linked to an active employee.

Follow the outlined three-step error resolution to ensure all users are properly associated with an employee, preventing delays and maintaining the smooth flow of your financial operations (jump to video here).

Error Message

You will see the error message “Voucher ########. Employee to approve the line is not specified” in the yellow banner near the top of your window.

The root cause is the absence of an assigned 'approved by' employee:

Step 1

Navigate to System Administration > Users > Users. Locate your user and ensure that the 'Person' field is populated and that a legal entity is assigned.

Step 2 

If the "Person" field is empty, navigate to Human Resources > Workers > Employees and verify that the employee record is created.

Step 3

Return to Users and link the employee record to the user.

Once the user is linked to an employee record, you’ll be able to post journal entries without encountering the error.

As you navigate the complexities of D365 Finance & Operations, remember that mastering these tools not only streamlines your financial processes but also empowers your organization to achieve greater efficiency and accuracy. By staying informed and proactive in resolving errors, you’re not just fixing issues—you’re driving your business forward. Keep leveraging the full potential of D365 F&O to transform your financial operations and unlock new levels of success. Stay tuned for more insights, tips, and best practices that will help you lead in the ever-evolving world of finance.