Why Rental Companies Should Move to the Cloud
Cloud-based solutions offer a wide range of new business opportunities.
Companies who want to stay on top of the game are innovative and utilize the latest technology to achieve this. The center of any of these new developments must be a stable, efficient and scalable system. Today’s new state of the art business systems run entirely in the Cloud, enabling rental companies to introduce new business initiatives. Trends which are enabled by cloud computing are, for example, IoT, Big Data and preventative analysis. Not only should rental companies nowadays not fear the Cloud anymore, but my best advice would even be for them to embrace the Cloud. Cloud-based solutions offer a wide range of new business opportunities and will increase IT reliability, flexibility, scalability, and cost effectiveness.
Let’s look at the definition of cloud-based computing to understand the term Cloud better. Cloud-based computing, also called Software as a Service, or SaaS, allows users access to software applications via the internet. These computing resources are maintained in remote data centers dedicated to hosting various applications on multiple platforms.
Dynamics Rental Management offers state-of-the-art Rental functionality delivered via the Microsoft Azure Cloud. To run an efficient rental business, it is vital to have proper processes in place to manage Assets, Rental Contracts, Availability, Invoicing and many more. Besides the fact that cloud systems offer a full range of new possibilities to rental companies, there are also many operational benefits that become available when using a cloud solution. This spotlight describes why rental companies should seriously consider moving to the Cloud.
The days that you are tied to your office to sit behind a desktop to work are way behind us. A Cloud-based solution can be accessed via any device as long as the device is connected to the internet. Any laptop, tablet or smartphone can connect with Dynamics Rental Management and the application automatically resizes to the resolution of the used device. This offers benefits to numerous areas in an organization like:
- A sales manager getting real-time information on sales history and availability at a customer
- A technician having all relevant information available when doing maintenance
- A Rental manager seeing real-time data about the operational performance of a specific category of equipment
when using a cloud-based solution the use of server hardware is no longer needed. Companies can save much money by simply not needing to invest in an in-house server room. Hardware is expensive and due to fast paced developments, it gets outdated quickly. With Cloud-based solutions you don`t have to worry about any of this any longer; it’s simply part of the deal. Cloud-based solutions use a subscription model which means ‘pay by use’ and ‘pay per user’. The significant benefit of this model is that your money will not be used to buy soon-to-be outdated hardware, and the upfront initial investment needed is a lot lower, which leads to a higher return on investment. Cloud-based solutions are also much more flexible than owning your own infrastructure and hardware. Speed, storage capacity and the number of users can easily be adjusted, either up or down, allowing companies to be much more flexible. In busy periods like the high season, you can easily upscale and then when business is slowing down again, you can simply downscale.
Rental companies with traditional on-premise rental solutions installed often have difficulty keeping up with the latest available software version. With every release of a new version, a complete OTAP roll-out is often needed to test and validate the new release, which means a long throughput time and high costs of making this happen. New cloud-based solutions allow their users to easily download and upgrade their solutions in the Cloud and update immediately after a new version is available.
What if it Seriously Goes Wrong?
Another considerable benefit of a Cloud-based solution is the extensive disaster recovery options that data centers offer. Microsoft data centers assure data is at least stored in two geographically separate data centers to ensure that data will never be lost. This eliminates the need for companies to make their own daily back-ups. Besides disaster recovery, they can also offer much better security than most organizations could ever put in place themselves. In the unlikely event that something goes seriously wrong, like a fire or a massive earthquake, all the company data will be safe in the external data center. This way, you will never lose any of your valuable data.
Dynamics Rental Management, running on Microsoft Dynamics D365 for Finance and Operations, provides rental companies a state-of-the-art Cloud-based Solution and allows rental companies to streamline their operations and use the latest technology to stay ahead of their competition.
Only 1 question remains: Are you ready to move to the Cloud?