Cost containment has become ever more important, and many companies are looking for ways to cut their costs.
Missing invoices are a thorn in the side of any company’s accounts payable department.
What is more, the accounts payable department receives invoices in a range of different formats, which makes invoice processing a labor-intensive task, even though this is precisely one of the processes that are easy to automate.
Dynamics Software Purchase to Pay enables full digital processing of your incoming invoices in Microsoft Dynamics AX 2012. The elimination of manual steps gives you much better control capabilities and enables you to cut costs considerably.
Dynamics Purchase to Pay is available for:
- Microsoft Dynamics AX 2012
of incoming obligations
Doubling the number of invoices processed
by each accounts payable employee each year
by use of ReadSoft self-teaching OCR technology
using available master data in Microsoft Dynamics AX 2012
OCR Recognition & Workflow
The process starts with the receipt of invoices, which can be in one of several different formats: fax, email attachment, XML or PDF. The ReadSoft OCR recognition software interprets and recognizes these invoices and converts them into invoice data.
Invoice data is checked, validated and automatically posted when there is a corresponding purchase order. After being checked and validated, the invoice enters the workflow. An email can be sent to assessors to inform them that invoices are waiting for their approval.
Flexible Authorization Flowchart & Exceptions
If there are no particular points for attention, the invoice is forwarded to the next assessor, for example, a project leader or department manager, based on an authorization flowchart. Ledger accounts, projects, and dimensions are used here. There is no limit to the number of assessors that be added.
The system also enables copies of invoices to be emailed. Invoices that are not processed within the time limit set, for example after several reminder emails have been sent, automatically be reassigned to the status ‘invoices to be assessed’. Invoices that are not approved also receive an exception status.