Traditional maintenance organizations worked paper-based and continued to do so for a long time. By moving to automation, the companies created new opportunities to streamline their maintenance process. This step fundamentally changed the way assets can be maintained and secure capital that is embedded within.

Nowadays more and more companies implement Computerized Maintenance Management Systems (CMMS) to improve and optimize their internal maintenance processes. With a CMMS solution companies put effort into creating a more efficient work order process, gain a clearer insight into performance and create a firmer grasp on their inventory control.

1 Better equipment overview


To be able to obtain a complete overview of all maintained equipment, it is also important to have a detailed information regarding every asset and its relationship towards other assets. By using flexible equipment records users can see and maintain comprehensive details regarding an asset. Users can not only see essential elements like serial number, work order history, hierarchy, future planned maintenance but can also, for example, add attachments related to that asset.

2 More effective work order distribution

Work orders can be initiated reactive, for example, due to a breakdown, or because of a preventive maintenance plan. Via automated work order management, the right information is gathered and finds it’s way to the right maintenance engineer, accurate and on time.

3 Easier visualized planning and scheduling

Downtime is a costly occurrence for any maintenance business. It creates direct revenue loss and increases risks damages to equipment. For that reason, it is important to be able to plan maintenance activities at the most optimum moment for the correct resources. With the help of an embedded graphical plan board, work orders can be scheduled visually allowing maintenance staff to be more efficient and effective. A graphical plan board not only visualize maintenance planning but can also show extended information related to planned production orders.

4 Availability everywhere

Current and accurate information is essential for engineers that perform work on equipment. This equipment is often distributed over a large area. A mobile app does not only inform the engineer about equipment data but also allows the engineer to register important information such as time spend and material used. He or she can evaluate through the use of equipment specific checklists and even add photos of performed maintenance. When the work order is finished the information is automatically synchronized and eliminates unnecessary administrative tasks for the maintenance staff.

5 Cost analysis and saving

When work is completed a CMMS will automatically update financial transactions in the system. Via an embedded cockpit view the total consumption of spare parts is easily visible for a user, both on equipment and work order level. With this cost related information directly available it makes it much easier to budget cost and save on financial resources that can be applied somewhere else.

A contemporary CMMS solution for a maintenance driven organization should be seen as a mandatory tool to drive their business forward. This spotlight item describes 5 important reasons, in no particular order, how Dynamics Software Enterprise Asset Management can help a company become more successful.